Program Overview

Over the years, the University of Wisconsin’s administrative functions have become unnecessarily complex, forcing Human Resources, Finance, and Research Administration staff to navigate confusing systems to complete essential services. The Administrative Transformation Program is on a mission to correct these issues, rebuild our administration, and move the UW mission forward. Here’s how:

Working with people. This transformation is guided and supported by those who know best: the University of Wisconsin’s dedicated staff. We are working with UW’s experts to meet the unique needs of all institutions Systemwide.

Standardizing processes. In response to the ever-evolving higher education landscape, we will establish consistent processes to help staff work efficiently, better manage data, and embrace change. The result is a stronger, more resilient UW. 

Streamlining policies. We are collaborating with staff to clarify, simplify, and recommend uniform policies across the UW System. The goal is a policy environment that is easier for daily users, managers, and leaders to navigate.

Implementing integrated, cloud-based technology.  ATP will implement a selection of enterprise resource planning (ERP) systems that unite most administrative functions within integrated platforms, enabling easier data sharing between units, departments, and institutions. The result will give us access to more timely information, improved reporting, and enhanced information security.

"Processes that should be simple and easy are time-consuming and cumbersome. It took 6 months to pay an international speaker $300. We must complete five forms to pay for a $30 lunch."

What's Involved?

To modernize UW’s administration and move the mission forward, ATP will embark on a transformation of administrative operations and the technology that supports them.

Functional Transformation

Rebuilding the University of Wisconsin’s administration requires a complete transformation of HR, Finance, and Research Administration business processes, as well as reporting and data and analytics.

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Finance Business Area Processes

  • Accounts Receivable
  • Budget
  • Cash Management
  • Expenses
  • Fixed Assets
  • General Ledger
  • Gifts and Endowments
  • Internal Billing
  • Projects
  • Supply Chain Management
  • Tuition Remission

Human Resources Business Area Processes

  • Absence Management
  • Academics
  • Benefits
  • Compensation
  • Core HR
  • Labor Distribution
  • Learning Management
  • Onboarding/Offboarding
  • Payroll
  • People Experience
  • Performance Management
  • Position Management
  • Recruiting
  • Succession Planning
  • Talent Management
  • Time and Labor

Research Administration Business Area Processes

  • Award Closeout
  • Award Setup and Maintenance
  • Grants Management
  • Compensation Compliance
  • Contracts
  • Proposal Management
  • Sponsor Billing/Receivables

Data and Analytics Business Area Processes

  • Analytics
  • Data Governance
  • Data Quality and Simplification
  • Data Visibility and Operational Needs
  • Data Security and Access
  • Data Warehouse
  • Data Lakes
  • Future State Support and Analytics

Technology Transformation

To support our improved business processes, a small number of integrated technology systems will replace the hundreds of systems we currently use to complete HR, Finance, and Research Administration functions.

While we work to identify the systems that will make this possible, we are working with UW’s technology experts to analyze the systems HR, Finance, and Research Administration staff use now.

"We need cost accounting. We focus on what it costs after the fact."

Get Involved

Do you use UW financial, HR, or research administration systems? Share your experiences and your hopes for this program.


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